HIPAA Manual for NY Mental Health Practitioners

New “HIPAA Compliance Manual for Small Mental Health Practices in New York State, Second Edition - 2007” just written by Bruce V. Hillowe J.D., Ph.D. The book contains all the instructions, checklists and forms needed for compliance with all of the HIPAA Rules i.e., the Privacy Rule and the newer Security and Transaction Rules.

Bruce V. Hillowe, J.D., Ph.D. is a healthcare and mental health attorney with a law practice in Mineola, New York. A graduate of Binghamton University, Duke University School of Law, and Adelphi University Institute of Advanced Psychological, he formerly practiced as a psychologist-psychoanalyst, including as a coordinator of clinical training and director of a forensic mental health service. He was a teaching attending psychologist in law and ethics at a major teaching hospital for 15 years. He is currently legal counsel to numerous mental health facilities, institutes, and practitioners and sponsors legal plans for professional associations. He has written articles and book chapters including for law reviews and healthcare publications. He is listed in the Martindale-Hubbell Bar Register of Preeminent Lawyers™ in healthcare law.

The 2003 edition of the Manual addressed compliance only with the then newly established Privacy Rule. Compliance with the Privacy Rule is not the same as compliance with the newer Security Rule. The new Manual contains an essential HIPAA Security Standards Matrix in order for compliance with the Security Rule to be established and maintained. The Manual is designed to be an accurate, simple, and cost-effective compliance system especially for psychotherapy practices.

The new edition of the Manual also contains as supplements basic record-keeping templates for psychotherapists (Intake and Treatment Planning form, Progress Note, Consultation Note and Termination Summary) and informed consent forms for individual, child, couple and family, and group therapy. Finally, a CD-ROM (pdf file) containing the entire Manual is included with this new edition.

Even practitioners who are not HIPAA compliant will find much of the information and many of the forms useful; HIPAA has established new standards of care for the privacy and security of patient health information that are relevant for all practitioners.

Table of Contents

FAQ’s: Introduction and Instructions

HIPAA Checklists
Physical and Operational Safeguards
Administrative Systems and Technical Procedures
Privacy-Security Officer and Staff Policies
Primary HIPAA Documentation

HIPAA Policy and Procedures Handbook

1. Protected Health Information: Use and Disclosure
   1. PHI and EPHI Defined
   2. Related Definitions
   3. Related Exclusion
   4. Use or Disclosure Without Patient Authorization, TPH
   5. Use of Disclosure Without Patient Authorization, By Law
   6. Obtaining Written Patient Authorization
   7. Special Handling of Psychotherapy Notes, HIV Information
   8. Special Authorizations, Psychotherapy Notes, HIV, Alcohol
   9. Special Authorization, Disclosures to Attorneys
   10. Personal Notes and Observations
   11. The Minimum Necessary Standard
   12. Mitigation of Harmful Effects of Violations
   13. Record of Disclosures
   14. Confidentiality Notices
        
2. Patient Rights
   1. Notice of Privacy Practices
   2. Requests for Restrictions on Use
   3. Requests for Means of Confidential Communication
   4. Access to Medical Records and Exceptions
   5. Right to Amend Record
   6. Right to Accounting of Disclosures
   7. No Retaliatory Actions or Waivers
       
3. The Privacy-Security Officer and Staff Training
    
4. Administrative, Physical and Technical Safeguards
   1. Safeguards of PHI
   2. Safeguards of EPHI
       
5. Business Associate Agreement
    
6. Complaint Procedures
7. Documentation and Record Retention

Form 1. Authorization Form (HIPAA)
Form 2. Authorization for Release of HIV Information (NYSDOH-AIDS Institute)
Form 3. Authorization Form (HIPAA/Alcohol-Substance Abuse)
Form 4. Authorization Form, Disclosures to Attorneys (OCA 960)
Form 5. Record of Disclosures of PHI
Form 6. Fax Cover Letter
Form 7. Confidentiality Notices for Mail and Email
Form 8. Additional Notice for HIV Information
Form 9. Notice of Privacy Practices
Form 10. Acknowledgment of Receipt of Notice of Privacy Practices
Form 11. Patient Request for Confidential Communications
Form 12. Denial of Access to Patient Information and Appeal Form
Form 13. Patient Request for Accounting of Disclosures
Form 14. HIPAA Security Standards Matrix
Form 15. Business Associate Agreement
Form 16. Staff Training Record Sheet
Form 17. Employee Acknowledgment of HIPAA Policies

Supplement A: Psychotherapy Record-Keeping Forms

Intake and Treatment Planning
Progress Note
Consultation Note
Termination of Treatment Summary

Supplement B: Informed Consent Forms

Individual Psychotherapy
Child Psychotherapy
Couple or Family Psychotherapy
Group Psychotherapy

Availability: Usually ships the next business day.

$60.00